Privacy Policy

In this privacy and cookie statement, we explain what we do with the information we learn about you. By using our services or visiting our website www.darwininternational.com, we obtain various types of personal data from you. For each purpose, it is indicated below which data we obtain from you, for what purpose we process this data, and how long it is stored. If you have any questions or want to know exactly what we keep about you, please contact us using the details at the bottom of this privacy and cookie statement.

Providing our services

As an organization, you can use our services. For this, we process the following personal data:

  • Contact person's name

  • (Business) telephone number

  • (Business) email address

  • Organization name (optional)

  • Establishment address and place

  • Job title

  • Payment details

  • Invoice details

  • Possible content of correspondence

We use this data to execute the agreement we enter into with you and to maintain the relationships that result from it. We store this data for the duration of the agreement. Some data is stored longer if we are legally obliged to do so (for example, due to the fiscal retention period of seven years).

When you visit our website, we may collect personal information that you willingly provide, such as your name, email address, and phone number. We use this information to respond to your inquiries, process your requests, or provide you with access to our services and resources.
We may also collect non-personal information automatically, such as your IP address, browsing history, and device information. This information helps us analyze trends, administer the site, track user movements, and gather demographic information. It enables us to improve our website and deliver a better user experience.

Contact

We offer various options to contact us. This can be done by telephone, but also via email or other ways of communication. We process the following personal data for this purpose:

  • First and last name

  • (Business email address

  • (Business) telephone number

  • Organization name (optional)

  • Any information that you enter yourself as the content of a message

Applying for a Job with Us

If you have responded to one of our vacancies or sent an unsolicited application, we process your personal data to be able to handle your application. For this, we process the following personal data:

  • Name and address details

  • Email address

  • Telephone number

  • Curriculum Vitae

  • Motivation letter

  • Salary indication

  • References

  • Any other information you send with your application

We use this information in preparation for possibly concluding an employment contract. If you do not start employment with us after the application procedure, we will not store the application data for longer than legally determined retention period. This way we can still contact you if the previous candidate turns out to be unsuitable on closer inspection.

If you come to work for us, we will store your application data in the personnel file.

Part of the procedure is a social media and internet screening. We may use found information during the application process for further assessment. Performing the screening is necessary to ensure that when hiring new staff, our image remains intact. We do this based on our legitimate interest. We search for your name on Google and any profile on various social media, as long as these profiles are public; we will not ask you to grant us access to a protected social media page or to make a connection with us. Of course, the findings will always be discussed with you. We do not reject people solely based on the results of a screening. If you object to the screening, you can indicate this by email when you apply. If we need help from external HR consultants with regard to your application, we may forward your data to them.

Talent Pool

We may use talent pools. A talent pool is a group of interesting candidates for future internal/external vacancies. We add candidates to our talent pool after a telephone conversation and only with your consent. We regularly contact (by phone/email) the candidates from our talent pool. For this, we process the following personal data:

  • Name and address details

  • Email address

  • Telephone number

  • Curriculum Vitae

  • Salary indication

  • References

  • Your preferences and wishes for future positions

  • Other information you provide to us

We process this data based on your consent and our legitimate interest. We have an interest in filling future vacancies as soon as possible. Additionally, you can unsubscribe from the talent pool at any time. We store your data for the period that you are part of our talent pool.

Videos on our website

We use YouTube to display videos on our website. YouTube collects data on viewing behavior, IP address, and associates this with a user account that you have with YouTube or related services of parent company Alphabet Inc. In Google's privacy statement, you can read more about how the above services handle your privacy.

We use Vimeo to display videos on our website. Vimeo collects data on viewing behavior, IP address, and associates this with a user account that you have with Vimeo. Read more about this in their privacy statement.

Cookies

To serve you as best as possible, the Darwin International website uses cookies. Cookies are small, simple text files that we place on your computer, tablet, or mobile phone when you visit our website. These cookies store information about your website visit. Cookies are used for functionalities on the website and to enhance your convenience as a visitor.

We place an analytical cookie from Google Analytics. With the information from this, we better tailor the website to the needs of visitors. No personal data are stored.

We place cookies for displaying Vimeo and YouTube videos. These services collect personal data.

You can opt out of cookies by:

  • adjusting the cookie settings on the website, or;

  • setting your internet browser to no longer store cookies.

Additionally, you can also delete all information that was previously stored via the browser settings.

This website contains links to other websites. You can also go to social media such as Facebook and Linkedin via our site. Betawerk is not responsible for how other sites than ours handle cookies and your privacy. We recommend you read the privacy statement and cookie declaration of the respective websites.

Information Sharing

We only share your data with third parties when it is allowed under current legislation. We may provide your personal data to third parties because:

  • we have engaged them to process certain data;

  • it is necessary to execute the agreement with you;

  • you have given your consent for this;

  • we have a legitimate interest in doing so;

  • we are legally obliged to do so (for example, if the police require it in case of a suspicion of a crime).

The parties that process personal data on our behalf or yours include:

  • Cookie providers (see elsewhere in this Statement)

  • IT suppliers and service providers

  • (Online) tools for CRM, file storage, financial administration, and project management

  • Consultants

To provide our services, we may need to transfer your personal data to parties located outside the European Economic Area (EEA). We only do this if there is an adequate level of protection for the processing of personal data.

Data Security

We employ industry-standard security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

Rights of data subjects

You have the following rights:

  • Right of access: You have the right to access the personal data we process about you.

  • Right to rectification: You have the right to correct or supplement the personal data we process about you if it is incorrect or incomplete.

  • Right to withdraw consent: You can easily withdraw your consent at any time.

  • Right to object: You can object to the processing of your personal data. Right to erasure: You can request us to delete your personal data.

  • Right to data portability: If technically possible, you have the right to have the personal data we process about you transferred to a third party.

  • Right to restriction of processing: In some cases, you can request to limit the processing of your personal data (temporarily or otherwise), which means we would process less data about you.

When you wish to exercise one of these rights, we may ask you to identify yourself. We ask for this information to ensure that you are the correct person to whom the personal data belongs.

We will generally comply with your request within one month. However, this period may be extended by two months for reasons related to the specific privacy rights or the complexity of the request. If you wish to exercise one of your rights, you can make this known by contacting us using the contact details at the bottom of this privacy and cookie statement.

Changes to this Privacy Policy

We reserve the right to update or modify this Privacy Statement at any time. The revised statement will be posted on our website, and the date of the most recent update will be indicated. By continuing to use our website after any changes, you acknowledge and agree to the updated Privacy Statement.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Statement or our privacy practices, please contact us. We will make every effort to address and resolve your inquiries in a timely and appropriate manner.